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Benefits of Membership

To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.

About Us

Celebrating 90 years of advocating for children in Hillsborough County. Established in 1924 and organized under the authority of the Florida PTA, the Hillsborough County Council of PTA/PTSA is a team of volunteers dedicated to strengthening local PTAs and PTSAs in Hillsborough County, helping them to work more effectively on behalf of the children in their schools and communities.

Together, we form a strong, unified voice on behalf of the children in Hillsborough County.

Awards

The Hillsborough PTA presents a number of different awards every year. However, in order to win one of our awards you have to apply for it. Please visit HCCPTA Awards Information to find out more! We can't want to hear about the oustanding work you are doing in your schools and communities! 

News Feed

*This should be considered only as a last resort option as an in-person general meetings are still recommended as the most effective way to allow for members to fully participate and have their voices heard. Before scheduling an electronic general association business meeting, county councils and local units should carefully consider if the business to be transacted may be postponed to a later date as well as the complexity of conducting an electronic general association business meeting.

Virtual Meeting and Election Guidelines through June 30, 2020

Before scheduling a virtual meeting, determine what PTA business is required at this time. Elections may only be conducted via virtual meeting.

Like an in-person meeting, the virtual meeting should be for the purpose of making reports to the membership and conducting PTA business. It should include approval of prior meeting minutes, presenting financial, executive board, and committee reports, as well as voting on items such as budget

amendments, approval of the 2020-2021 budget, and elections.

While the President is conducting the meeting, other Executive Board members should be prepared to do their part to protect the rights of members, capture voting, and keep the meeting running smoothly.

Getting Started

Find a platform or app for hosting the meetingSet up your account.

Before the membership meeting, practice using the platform or app with your Executive Board.

Meeting Script

To ensure that elections are carried out according to the Florida PTA COVID- 19 procedures, use the virtual meeting script provided. The script includes all steps necessary to conduct a virtual meeting, promote transparency, and protect membership voting rights. The virtual meeting script is provided in two formats (script and table) within the document. Please use the one most

convenient format for your use.

Frequently Asked Questions

Please read through the Virtual Meeting FAQs for answers to many of your questions.

Meeting Responsibilities (Before and During)

Executive Board

Review meeting rules. Make the following decisions:

How many days prior to the meeting will people be able to join the PTA, in

order to vote on PTA business? Florida PTA requires people to join a

minimum of 30 days prior to the election/annual meeting to vote on PTA

business/officer election.
How will candidates run from the floor? The PTA can choose to:

• Only accept notice of intent to run from the floor received at least 5 days prior to the meeting,
• Allow candidates wishing to run from the floor to state that intention in the meeting, or

• Both.
H
ow will minutes from the last meeting be approved?

Provide President input on the Agenda
Determine which Executive Board members can complete the following tasks:

Create a registration system for attendees.

Create electronic ballots that allow for anonymous voting.

 Serve as teller should there be a contested election. This includes emailing

the ballot to members in attendance, opening and closing the form, monitoring

voting time, and reporting the results.

If you have a responsibility listed here and cannot fulfill it, let the President know as soon as possible so arrangements can be made.

President

Chair the meeting using the provided script.

Make sure you have all of the meeting responsibilities covered. Ensure you have enough help in the background so that you can focus on chairing the meeting.

Secretary

Before the meeting

Notify members through regular electronic channels, at least 10 days prior to the meeting.

Make sure you have the complete and current membership list, including

those who joined after meeting notice.

Verify membership of registered attendees.
Send members and approved guests instructions on how to join the meeting.

Send members any necessary meeting documents (Agenda, Meeting Rules, Financials, Minutes, explanation of voting process).

Beginning of the meeting

During the meeting

Treasurer

Appointed Executive Board Member

Verify all in attendance are members or approved guests.

Take minutes as normal.
Present minutes from last meeting for approval.

 

Present financial report.
Present any budget amendments, if necessary.

 

Present 2020-2021 budget, if necessary.

Act as the teller in the event of a contested election including sending ballots to membership, opening and closing the ballot, monitor voting time, review votes, and communicate results of vote.

Membership VP/Chair

Parliamentarian

Make sure you have given the Secretary the complete and current membership list, including those who joined after meeting notice.

Review the virtual meeting script and be familiar with the meeting rules and the election process to help the President, if necessary.

Time candidate speeches.

Nominating Committee Chair (if a nominating committee was elected

and finished its work)

Join HCCPTA President, Damaris Allen for a Facebook Live on HCCPTA FB page, April 7th at 4pm to discuss the Guidelines for PTA Meetings During the Coronavirus Outbreak and any questions local units may have.

RSVP Here:https://bit.ly/FBLiveHCCPTA

HCCPTA Climate Survey

April 5, 2020

Help us, help you. Let us know how it's REALLY going out there in your school communities. Please take a moment and take this climate survey to let us know how we can support you at this time: bit.ly/HCCPTASurvey

Did you know that April is the Month of the Military Child?

There are approximately 1.2 million military children of active duty service members worldwide, and 80% of them attend public schools throughout the United States. During the month of April we recognize military kids for their sacrifice and bravery on the homefront.
If your school normally celebrates #MOTMC, particularly if you're in an area with a heavy military presence, you may be wondering what to do now that schools are closed and our in-person event plans are canceled. This is a great time to put out some virtual events to brighten students' days during online schooling!
  • Schedule a MOTMC-themed virtual Spirit Week and ask students, families, teachers, and other stakeholders to share pictures of their daily adventures.
  • Hold a virtual art or essay contest around a MOTMC theme, and share the students' hard work on your PTA pages.
  • Share their stories! If you know of miltary kids in your area (and if they're willing and parents give the okay), why not let them share their #MilKid experience?
This is also a great opportunity to share information with your community around MOTMC and to reach out to military families in your school footprint.
We'd love to hear what you have planned for this year's MOTMC! Please share your virtual events, activities, and other information with the Military Inclusion Chair at  [email protected]

GUIDELINES FOR PTA MEETINGS DURING THE CORONAVIRUS OUTBREAK
We know that many of you have concerns about how to conduct PTA meetings given the recent COVID-19 coronavirus outbreak. At Florida State PTA, we appreciate your concern about keeping all of our PTA families and members safe during this time. As we continue to monitor the situation, we have been asked what guidance we can provide regarding PTA meetings and events.
Guidance on Executive Board/Committee Meetings
Our bylaws allow for Executive Board/Committee meetings to be held via telephone or video conferencing as long as all of the members are able to hear and speak with each other. In July 2019, the Florida State PTA Board of Directors approved all local units and county councils to use telephone or video conferencing for their Executive Board/Committee Meetings. If your bylaws have an approval date on or after August 1, 2019, the electronic meeting provision is included in those updated bylaws. However, if you have not updated on or after 8/1/19, your local unit or council is covered because this was a conforming bylaws change.
Your Nominating Committee should continue to meet to produce the Slate of Officers, so that when we can meet, your PTA is ready to move forward with the annual meeting. Currently, the committee can meet in person or via electronic meeting (conference call or video conferencing).
Guidance on Association/General Meetings and Events
We strongly encourage that all unit, council and regional PTAs in Florida coordinate with state and local public health officials and school officials on whether or not to hold an in-person PTA meeting or PTA event. This will ensure that you are receiving accurate and appropriate information on how to respond to the current situation. Since the intensity of an outbreak may differ according to geographic location, your local public health officials/local school officials will be issuing guidance specific to your community.
As per our bylaws, General meetings are not allowed to be conducted via telephone or video conferencing. Given this requirement, we ask that you consider the following when determining whether or not to hold a PTA General meeting and/or a PTA Event:
1. First, consult with your local public health and school officials to determine the most up-to-date guidelines for meetings and events relating specifically to your community.
2. Second, consider postponement of the meeting or event.
From the local unit bylaws:
Article VI: Officers and Their Election
#Section 6. Any person holding an elected or appointed position in this association shall serve for the designated term or until a successor is elected or appointed.
While we realize that for some of you extending your term of office may not be what you had anticipated, we appreciate your understanding and commitment to the children and families that we serve. Please use this additional time to prepare a comprehensive procedure book (flash drive) for your successor.
PLEASE NOTE: Bylaws cannot be suspended.
Please continue to work with your local public health officials to determine when the outbreak has ended in your local community and when the community is able to safely have meetings and events.
If you have additional questions about compliance, please reach out to [email protected]